MOVER-READY ESTIMATE CHECKLIST
What to organize before you request moving estimates
Giving each mover the same clear brief makes it easier to compare availability, scope, protection, and price.
Move basics
- Your preferred move date and any flexibility.
- Both addresses, including ZIP codes and whether you are moving within Rochester or elsewhere in Monroe County.
- Approximate home size, number of rooms, and a short inventory of the largest pieces.
Access and parking
- Stairs, elevators, long carries, narrow halls, building reservation rules, and entrance details.
- Where a truck may legally load at each address and whether permits or building coordination may be needed.
- Photos of unusual access points or tight furniture turns when useful.
Items and services
- Special items such as pianos, safes, large appliances, fragile pieces, or furniture needing disassembly.
- Whether you need packing, unpacking, supplies, storage, or labor-only help.
- Anything you will move yourself, including valuables, documents, medication, and immediate-use items.
Questions to ask each mover
- What is included, what could change the price, and how are travel time and materials handled?
- What protection or valuation options are available, and how are concerns documented?
- What is the arrival window, expected crew size, and day-of contact plan?
Keep one comparison record
Save every estimate with the same notes: move date, scope, exclusions, access assumptions, crew size, arrival window, and change policy. This helps you compare the full service—not only the first price you hear.
Save this page: Bookmark this page before you begin requesting estimates so the same checklist is easy to revisit.
Quick questions about requesting estimates
What details should I give a mover before requesting an estimate?
Share your preferred move date, both addresses, approximate home size, access details, large or specialty items, and any packing or storage needs.
Should I give every mover the same information?
Yes. Giving each company the same move brief makes it easier to compare availability, scope, protection, timing, and price.
Why do access details matter for a Rochester move?
Stairs, elevators, long carries, parking rules, building reservations, and tight entrances can affect the crew, equipment, time, and price a move requires.